1. The Department of knowledge (DepEd) fears the confined Pointers to the Transfer of students’ college data, which determines typical steps and practices on the need, and discharge of learners’ type 137 (lasting report) and kind 138 (state Card) in all of the public institutions across the country.
2. This insurance policy will ensure the sleek and productive seeking and publishing of learners’ faculty data without inconveniencing the learners and adults.
3. All DepEd ordering and other related issuances, regulations and rules, and conditions, that happen to be contradictory due to this plan, happen to be hereby repealed, rescinded, or modified as required.
BR. ARMIN A. LUISTRO FSC Assistant
GUIDELINES OF THE DEMAND AND SEND OF LEARNER’S SCHOOL REPORTS (VERSION 137 & CREATE 138)
There are two main standard university record that show the learner’s page and academic and extra-curricular rankings: version 137, referred to as the Permanent Record, containing the learner’s profile and old educational tape, and kind 138 and/or review cards which shows the academic performance of a student in specific class year. DepEd Arrange Number 8, s. 2015, the class Assessment approach, provided the guidelines on help and advice being incorporated into paperwork 137 and 138.
Kind 138 are granted to levels 1 to 10 learners every grading course while marks 11 to 12 will get it every conclusion semester. At the end of the institution seasons, kind 138 are a required contract for a learner entering to another mark level mainly because it likewise shows the learner’s promotional position. Whereas, school authorities obtain the release of type 137 of Grades 1 to 12 learners exactly who send to another one school or transition from basic to supplementary.
For the absence of defined methods, the procedure of seeking and delivering of formal school documents of learners differs per college. This insurance policy shall set up the systems to become adopted by school in dealing with the learner’s college files when students enroll, exchange institutes, and ask for essential forms for more pertinent needs.
Two. Scope of Policy
This Order aims to create common processes and practices in the demand and launch of learners’ type 137 (Permanent tape) and version 138 (review cards) overall schooling and educational institutions section workplaces (SDOs) nationwide.
III. Concise Explanation Of Provisions
- Kind 137 (long-term Record) – long lasting college student tape exhibiting the historical academic and co-curricular record with the learner
- Type 138 (review Card) – data showing the academic functionality of a student in confirmed university annum
- Obtaining college – the institution requesting for long-term records of a moving learner
- Originating School – the college launching the permanent record of a moving learner
IV. Coverage Statement
The division hereby ensures the typical processes and methods in seeking and releasing of learner’s school information. This system follows the DepEd’s experience, quest and core worth and signs up for the axioms of:
a. 100 % free, premium basic education;
b. Transparency and accountability;
c. ease of access and appropriate release of students’ school information; and
d. Safeguards and confidentiality of learners’ information.
Recommendations on Learner’s University Registers
This insurance policy defines the standard protocols within the move of students’ university documents. This policy highlights the processes in requesting the lasting school registers (kind 137) for a highly effective move of files without inconveniencing the mother and father or perhaps the learners.
So that the successful release and send of students’ faculty documents, the following will be seen:
a. The transport of data of learners should made simple and quick without encumbering the students and adults. However, this will not just jeopardize the confidentiality and safeguards of faculty record.
b. getting institutes shall safe all long-lasting information (Form 137) of most incoming learners before the terminate of first grading cycle. For transferred-in learners via school year, pass of forms will probably be protected 30 days (30) from the first-day of university presence.
c. students and/or his or her adults or guard aren’t allowed to hand-carry the lasting registers (version 137) towards receiving university.
d. Just in case of unavailability of Form 137 thanks to circumstances beyond the regulation, the state on Promotions (School kind 5) works extremely well as replacement https://besthookupwebsites.org/sugar-daddies-usa/, you see on facilities Division company (SDO).
e. The Learner info process (LIS) shall be utilized as platform into the ask and release of learner university registers; for this reason the deal shall strictly feel relating to the getting and originating universities best.
This techniques must certanly be succeeded to enhance the demand and launch procedure:
A. School-to-School Transport of Kind 137
The bulk of transaction on pass of learner’s university record normally happen during enrolment stage and bash beginning of courses. To facilitate the sleek and quick transfer of information, the flowchart below describes the operation of demand and release of students’ kind 137between the obtaining school and coming faculty;